Sep 17th, 2013
Board of Trustees Work Session (Minutes)
Monday, August 19, 2013
Lake Wales High School (Media Center)
Trustees Present: Chair Keith Wadsworth, Vice-Chair Danny Gill, Terry Fasel, Cassandra Denmark, Jimmy Nelson, Betty Wojcik, Cindy Landen
Staff Present: Superintendent Jesse Jackson, Paula Alford, Angela Heyward, Marie Cherrington-Gray, Brian Fisher, Elizabeth Tyler, Deirdre Mithaug, Julio Acevedo, Meghan Balliett, Ken Henson, Barbara Jones, Donna Dunson, Damien Moses, Jennifer Barrow, Gail Quam, Frances McMichael, Chris Reams
Others Present: Brenda Brader, Phil Attinger, Robin Gibson
I. CALL TO ORDER Jesse Jackson, Superintendent
The meeting was called to order at 3:50pm.
- II. FINANCIAL REPORT Brian Fisher, CFO
- A. Monthly Financials
CFO Fisher: Total assets for all funds down $280,000. The General Fund is where most of the downward activity is taking place. In our Statement of Operations: The FEFP revenue variance for Hillcrest is due to the actual payment used by PCSB which is less than the amount budgeted. Capital Outlay for Bok has not been received and will be combined when paid in August. We do have a few negative variances – Polk Ave. technology will be funded through Foundation dollars. Property and Casualty Insurance and Student Accident Insurance have been paid under Administration, with a future distribution back to the school sites. Trustee Wojcik: With the class size reduction, how much money do we receive from the State. CFO Fisher: The amount is based on the three levels of students (K-3, 4-8, 9-12). Trustee Wojcik: Do we get money if we meet it? CFO Fisher: Yes. If we do not meet it we get penalized. In the General Fund Special Programs there is not a lot of activity during the first month of the fiscal year. Everything starts today and goes through the rest of the year. Some of these programs will get funded through the Foundation.
Transportation: We start receiving revenue in July. Many of the costs shown before school starts are fixed for the Transportation Department. Trustee Wojcik: Why does it not include YTD revenues? CFO Fisher: We show that separately throughout the year to account for the revenue generated to date by the student riders. Students generated will be used by the system to offset a portion of the total cost to provide transportation.
Food Service: Financial statements for August will show a budget amount once August activities start up. Trustee Wojcik: Can we use the Food Service balance to fund the backpack program for our homeless students? CFO Fisher: Per the information we received from the State the fund balance cannot be used for expenditures that are not directly related to the food service program.
Our Federal Programs schedule is showing very little activity. Things will start picking back up now that our staff is back.
- B. 2013-2014 Insurance Benefits Package
Healthcare Proposal: The finance committee recommends United Healthcare from October 1st through September 30th plan year. Our open enrollment period has begun. We pay 100% for single employees. We offer medical, dental, vision, life and long term disability. The costs for spouse/dependents will increase 10%. The dependent cost has not changed since 2011. There will be a slight increase on dental dependents of 5%. We also offer voluntary supplemental insurance. These changes were approved by our Finance Committee last Thursday. Trustee Nelson: Do you do the negotiations yourself? CFO Fisher: Yes, along with our broker. Trustee Nelson: Our claims codes need to be audited like they do at physician offices. I have a resource that I will forward to you. Superintendent Jackson: That sounds great. This information was shared with our staff last Friday. We now have a single plan. Trustee Nelson: Do you utilize HAS? CFO Fisher: No, we do an FSA which is offered to our employees. Superintendent Jackson: Have we received many follow up questions since we introduced this to our staff? CFO Fisher: No. Trustee Fasel: What is the initiation date for renewal? CFO Fisher: October 1st of this year. Employees can add or change things during open enrollment. Trustee Fasel: Our charts does not a comparison with PCSB for Life or LTD. CFO Fisher: No, because PCSB does not offer LTD and we do.
- C. Personnel Changes
Trustee Fasel: Who determines in-field or not? CFO Fisher: This is based on the employee transcript record that we receive. Principal Barrow: Dana Robertson should show in-field. I will follow up with Joanne Thornton in HR to correct.
- III. ATTORNEY REPORT Robin Gibson
I recently drafted a letter to our auditors reference any pending matters. To my knowledge we have no pending matters against the Lake Wales Charter Schools System. Other matters are on hold pending review by the new PCSB Superintendent LeRoy – The Charter Association and our ability to have access to student records.
Special Presentation: In expression of my gratitude I will like to present Principal Kenneth Henson a Bachelors of Law Degree from the Gibson School of Law. Over the years you have been very helpful assisting with our Charter School laws and our Charter Renewals. My gratitude is sincere. Superintendent Jackson: Congratulations Ken!
- IV. SUPERINTENDENT’S REPORT Jesse Jackson
- A. Board’s School Responsibilities – 2013-2014
The Board School responsibilities for 2013-2014 are:
Trustee Terry Fasel – Janie Howard Wilson Elementary
Trustee Cassandra Denmark – Hillcrest Elementary
Trustee Betty Wojcik – Dale R. Fair Babson Park Elementary
Trustee Cindy Landen – Dale R. Fair Babson Park Elementary
Trustee Cheryl Garnett – Lake Wales High School
Vice-Chair Danny Gill – Edward W. Bok Academy
Chair Keith Wadsworth – Lake Wales High School
Trustee Jimmy Nelson – Polk Avenue Elementary
- B. MINUTES: July 22, 2013 BOARD OF TRUSTEES WORK SESSION AND MEETING MINUTES
Presented for review and approval at the August 19, 2013 Board of Trustees Meeting.
- C. PRINCIPALS’ UPDATES
Hillcrest Elementary – Principal Jennifer Barrow
We had a great first day at Hillcrest. The kids all got home safely. Over the summer we had some beautification done to include a deep well and sod. The Masters Garden was dedicated to our teacher Mr. Fowler and we received donations from his family, friends and our business partners. It is really neat to see the improved landscaping, please stop by. We have great new teachers and we are excited to kick off the new school year. We have 650 students today with a possibility of 690 in the future. Trustee Wojcik: What’s going on with your men teachers? Principal Barrow: We are excited to have 4 men teachers this year. In the past we have had none.
Janie Howard Wilson Elementary: Principal Barbara Jones
We had a great day also! The buses had a few kindergartners fall asleep. The kids look cute in their new outfits. Thule our service dog is on campus and today was her first day of school. She assisted with the flag this morning. She is calm and well behaved and we are happy to have her. We have 470 students with a possibility of 487.
Dale R. Fair Babson Park Elementary – Kenneth Henson, Principal
This has been one of our best first days ever and we are excited! Thanks to the Chamber for the two minute rule at our Community Welcome Back event. Our staff had a lot of fun, they talked about it all day. We would like to thank Mr. Mike Mendez for the new landscaping in our portable areas. As we move into celebrating ten years of LWCS we recognized our staff with years of service pins. We have about 436 students and we budgeted for 460.
Our food service has been great. SLA is doing a great job. Our Elementary students eat free meals this year. We have started the online meal applications for LWHS and Bok.
Lake Wales High School – Donna Dunson, Principal
We started our day off in the gym with the Scottish Dancers performing while processing 140 students. Thanks to Robin Gibson and our community partners we have started the entrepreneurship class at LWHS. We are adding construction to this project. We hired a FT art teacher and will have an Arts Academy. We have approximately 1,405 students so far. We have pulled everyone from our waiting list.
Polk Avenue Elementary – Gail Quam, Principal
Our day started very well with a breakfast for our teachers. Special thanks to First Presbyterian and Good Shepherd for providing the breakfast. Genesis has 430 students but we had 464 today. We are meeting with The Leader in Me consultant next week and also Dr. Culyer.
Edward W. Bok Academy – Damien Moses, Principal
Orientation was phenomenal! It started at 11:00am and folks showed up at 9:00am. Things went well in both sessions. Transportation went well today. We had a robust morning meeting. We have added Spanish II, IT Academy II, and a few more Outdoor Leadership to our curriculum. We had 560 students today but expect to have around 576.
Superintendent Jackson: Our numbers are strong.
- D. NEXT MEETING DATES
The September Board Work Session and Board Meeting will be September 16, 2013 at Dale R. Fair Babson Park Elementary.
- V. OTHER BUSINESS FOR THE GOOD OF THE CAUSE
- VI. ADJOURN
Meeting adjourned at 4:50pm.
Board Approved: Sept. 16, 2013