Sep 16th, 2013
Board of Trustees Work Session Minutes
Monday, July 22, 2013
Hillcrest Elementary (Cafeteria)
Trustees Present: Chair Keith Wadsworth, Vice-Chair Danny Gill, Terry Fasel, Cassandra Denmark, Jimmy Nelson
Staff Present: Superintendent Jesse Jackson, Anuj Saran, Marie Cherrington-Gray, Brian Fisher, Ken Henson, Barbara Jones, Donna Dunson, Damien Moses, Jennifer Barrow, Gail Quam, Frances McMichael .
Others Present: Brenda Brader, Robin Gibson
I. CALL TO ORDER Jesse Jackson, Superintendent
The meeting was called to order by Superintendent Jackson at 3:45pm
- II. OATH OF OFFICE FOR NEW MEMBER Keith Wadsworth, Chair
Seat 2: Jimmy Nelson
Our new Trustee Jimmy Nelson was officially sworn in by our Board Chair Keith Wadsworth.
- III. FINANCIAL REPORT Brian Fisher, CFO
- A. Monthly Financials
Balance Sheet for all Funds: Total assets are lower by $930,000 compared to last month. No FEFP cash received from the state in the month of June. Receivables up in June – Federal Programs, Food Service and General Fund due to e-rates activity. Total liabilities up $733K from May to June 30th. Notes payable down from last month – $300,000 reduction. Bok campus, school buses and the administrative building are three sources of our debt.
General Fund Statement of Operations: Overall revenue reflects additional students. It is 1% above our budgeted revenue. Local revenue outpaced the budget – no net gain. Bok Academy – negative variance – year-end receivable of gifts and donations from Foundation not posted. We are working on this. We have to take care of the outstanding encumbrances for the Lake Wales Plaza. This will be a plus of $130,000. No decrease in the overall financial position of the system. The June statement does not reflect the $130,000 nor any gifts to Bok from the overall school sites ($86,000). Bok will show a balanced budget at the end of the year.
K-Support – this deficit shown by location will be covered by their General Fund. B Street Program will show a balance budget also through June 30th.
Transportation: Net gain in actual revenue over budgeted revenue is a little over 2%. Sports and field trips also represented to include salaries and benefits. We continue to look at our profile for efficiencies. Superintendent Jackson: At our finance meeting we had questions because the numbers that we supplement is so great. The District would not provide transportation when Bok went on-line in FY2009 and we leased our own buses. Babson Park, Hillcrest and Bok was used to pilot oor transportation initially. This proved to be beneficial and the county would no longer contract out transportation for our other three schools, so we implemented transportation at all of our schools.
We will venture to find out how our cost is compared to some other rural districts. The primary advantage of our own transportation system is it gives us the flexibility to serve our own students especially for field trips, etc.
Food Service: There were only a few days revenue activity in June. We expect a surplus of $139,000 for the school year. The funds have to stay in the food service program.
Summer Program: This is showing a small deficit. Some of our summer financial information still has to be posted for the summer breakfast and snack program. CEO Program will be rolled out to the Elementary schools in the new school year. If we run a deficit during the next school year our food service fund balance will assist. Trustee Fasel: Can any of the money be used for students who need food over the weekend? CFO Fisher: This is something we will have to explore. Attorney Gibson: What about our culinary? CFO Fisher – this we will have to explore also.
Special Revenue: Any unspent money will be carried forward for the 2013-2014 fiscal year. We utilized 93% of our federal funds this past year.
- B. Personnel Changes
We will need action from the Board on the personnel changes this afternoon.
Superintendent Jackson: Most of the moves are lateral and we have a few new hires.
- IV. ATTORNEY’S REPORT Robin Gibson
CFO Fisher and Attorney Gibson are working on the contract for the new bus lease. This is a contract of adhesion, no negotiations involved. The District is questioning some of our Bylaws and Policy Statement. My apologies for not being able to get to this sooner but it will be completed soon. In our negotiations with the District the Charter Associations will wait until September for the opportunity to meet with Superintendent LeRoy and Harold Maready. The suit we filed ref receiving the information from the Distict data center: Charter laws says we are entitled to this and we feel the District Superintendent will be able take care of this.
Superintendent Jackson: We have met with Superintendent LeRoy and have great comments. This was an excellent choice for Superintendent. We are very optimistic about the new Superintendent. We have a meeting scheduled for tomorrow. Part of our discussion will be to discuss a feeder system for McLaughlin. We are very optimistic about a positive outcome!
- V. SUPERINTENDENT’S REPORT Jesse Jackson
- A. MINUTES: June 17, 2013 BOARD OF TRUSTEES WORK SESSION AND MEETING MINUTES
Presented for review and approval at the July 22, 2013 Board of Trustees Meeting.
- B. PRINCIPALS’ UPDATES
Ken Henson – Dale R Fair Babson Park, Principal
Summer Camp is doing really well this year. Free breakfast and lunch for all families K-5. We have a drainage issue at Babson Park. The District has a crew on campus now to correct this issue. We will be attending Common Core.
Lake Wales High School – Donna Dunson, Principal
We hired a new Science teacher. Common Core and I-Observation training will be attended. Dr. Ben Carson will be speaking Sept. 4th at LWHS. We are working with Dr. Sharon Miller at Polk State College on this event. All of the kids will have the opportunity to see his movie “Gifted Hands.” We have Summer Algebra retakes – they have had three weeks of intensive work with the students in preparation for the test. We have reviewed the data – Mr. Kendrick and Coach Johnson advised we have 1386 so far. Those who have not registered will be on a waiting list. We are very concerned about the disadvantaged children not getting the opportunity to attend LWHS due to them not knowing all students are welcome. Trustee Gill: What number do you need to hire another staff? Anuj Saran: We need 1435 to add another staff. Principal Dunson: We are hiring three more staff right now to take care of our current numbers. Superintendent Jackson: We have had meetings at the community center and even on Saturdays in hopes that these meetings will get to these kids. We also ran an ad in the newspaper. A lot of these parents might be a little shocked.
Janie Howard Wilson – Barbara Jones, Principal
Our Assistant Steven Whitaker has accepted another position with Our Children Academy. We will miss him and wish him all the best. Our new Assistant Principal will be April Barnhardt. We feel she is an excellent choice. She assisted greatly last year, she continues to work hard and she loves Janie Howard Wilson. We are happy to have April as the AP. We are in the process of obtaining our license for Pre-K and should have this completed when school starts. We are still interviewing for teachers, a secretary and a para-support. K-week is next week. Some of our teachers are here this week screening the students. Superintendent Jackson: What time? The time is 9:00am-11:00am and 5:00pm-6:00pm. Parents can come and stay with the student/s.
Hillcrest Elementary – Jennifer Barrow, Principal
Many of our Hillcrest teachers did not take all of their summer vacation – they are here daily. I am very appreciative for such a great team! We have painting and beautification work going on at our school. We also have a drainage issue and Polk County is working on it at this time. It will be an additional $30,000 to complete the project. This should be completed before school starts. Common Core training was excellent. Mon/Tues/Wed from 9:00am – 11:00am – K-week.
Fiesta Camp at Polk Avenue was great and our B Street visit was great also.
SOAR Academy – 3rd through 5th grade students with a 19 to 1 ratio – we are excited about this. We have also started our Student Acceleration Program for High Performing students and this has created a lot of excitement also.
Polk Avenue Elementary – Gail Quam, Principal
We are tenting the building for termites and hope to have this completed before school starts. July 31st we will start some ceiling work in the auditorium after it goes to the Polk County Board for approval. Lot of cleaning going on. We took 19 students to NASA – myself and our AP Metta O’Bryant. We have a new 3rd grade teacher. We have interviews on Monday for music/art position to help us meet the needs of our students. We had 40-50 students getting lunch daily and we have also been providing food for the students/parents to take home over the weekend. We are thankful we are able to fill this need. Superintendent Jackson: Some might say it is being taken advantage of and that’s ok. If they are hungry and need food we’ll give it to them.
Edward W. Bok Academy – Damien Moses, Principal
Kids at College had 40+ students. Next summer we will have a program for our students. The Bok boat is here on campus at Bok Academy! We went to Crystal River and visited their Science department – they have a boat also. We will have IT Kit Academy II this year. Last year the kids built their own computers and this year they will have the opportunity to build websites and create apps. We still have students applying daily and the waiting list continues to grow. We are excited about our achievement this year! I met with our staff and shared with them we will not become complacent – we will do even better next year. I have a fantastic staff and greatly appreciate all their hard work!
- C. NEXT M EETING DATES
The August Board Work Session and Board Meeting will be Monday, August 19, 2013 at Lake Wales High School (Media Center). The Work Session will begin at 3:30pm and the Board Meeting will begin at 5:00pm.
- VI. OTHER BUSINESS FOR THE GOOD OF THE CAUSE
- VII. ADJOURN
Meeting adjourned at 4:44pm.
Marie Cherrington-Gray, Corporate Secretary
Approved Aug. 19, 2013