October 2013 Board of Trustees Work Session Minutes

May 9th, 2014

Board of Trustees Work Session Minutes

Monday, October 21, 2013

Janie Howard Wilson Elementary (Cafeteria)

3:30 PM – Agenda


Trustees Present: Chair Keith Wadsworth, Vice-Chair Danny Gill, Cassandra Denmark, Jimmy Nelson, Betty Wojcik, Cindy Landen

Staff Present:  Superintendent Jesse Jackson, Paula Alford, Angela Heyward, Marie Cherrington-Gray, Brian Fisher, April Barnhardt, Julio Acevedo, Ken Henson, Barbara Jones, Donna Dunson, Damien Moses, Jennifer Barrow, Gail Quam, Frances McMichael, Anuj Saran

Others Present: Brenda Brader, Robin Gibson


I.          CALL TO ORDER                                                          Jesse Jackson, Superintendent

The meeting was called to order at 3:33pm.  We enjoyed a musical performance from the Janie Howard Wilson Chorus under the direction of Ms. Caban. 

 II.    FINANCIAL REPORT                                                                      Brian Fisher, CFO   

             A.    Monthly Financials:  The financial report was provided by CFO Brian Fisher:  Total assets of the Governmental Funds increased by $450,000 from last month.  Our total all funds Fund Equity from August has an incremental increase of $82,000 with the majority of activity coming from the Federal Fund side.  State Revenues are tracking YTD.  Teacher lead pay was received early October and has been paid out to our teachers already.  Local/Private – We have a few variances due to transportation and charge-backs for administrative fees.  The first quarter administrative charge-back will be in October financials and transportation, we should get this resolved by mid-year.  Expenditures – Our negative variances are normal.  Reimbursements will follow in the future for those expenditures associated with the LWCS Foundation.

Superintendent Jackson:  These numbers will increase when we get the FTE numbers.

CFO Fisher:  Yes, some will increase or decreased and we have had conversations with the schools on this already.  Trustee Wojcik:  What has the Capital Outlay expenditures done?  CFO Fisher:  Technology at Polk Avenue.  Superintendent Jackson:  Several schools have had technology update such as telephones etc.

CFO Fisher:  On the Special Revenues Statement there is a deficit because the expenses are running ahead of the programs.  Ex. Pre-K will continue throughout the year.  We expect our installment from our private donor will be received soon.  Foundation – Bok and LWHS has significant reimbursement.  The reimbursement will be designated funds from the Foundation.

Transportation:  No transfer or charge-backs done yet.  We will do the transfer when we get the hard count for Fall and Winter.  Expenditures are tracking as we have budgeted so far.  Superintendent Jackson:  We need to research what other districts are doing to supplement their transportation.  CFO Fisher:  We will research and compare ourselves to similar districts.

lunch has shown better results than projected.  Breakfast and snacks are lower.  Superintendent Jackson:  Our goal is to get the breakfast numbers up.  Our new model is based on breakfast being served.  CFO Fisher:  For the fiscal year it is better we started the year with lunch starting out very strong.  Salaries are running high in this area.  Federal Funds:  We have received our application to go ahead.  We have submitted our first request and are waiting on the Federal Funds to arrive from our request.  The numbers will climb monthly.  We have expended 15% of the Grants through the first quarter reporting.

B.   Personnel Changes:  CFO Fisher:  You have received the personnel changes for your approval this afternoon.  s to five institutions and received responses from four.  We will have a recommendation for the Board next month.  We received responses from TD Bank, Wells Fargo, Citizens and Center State.  We did not receive a response from Sun Trust where we currently have all of our holdings.                                                                                

III.  ATTORNEY’S REPORT                                            Robin Gibson, General Counsel 

Litigation Update:  Attorney Gibson:  We are in receipt of the information for our IB Program.  The Charter School Association and the County have been having conversations and we should see some changes soon.  Superintendent Jackson:  Some of our monetary issues were resolved when we became our own LEA.  Other charter schools are working on a resolution.     

 IV.  SUPERINTENDENT’S  REPORT                                           Jesse Jackson, Superintendent


Presented for review and approval at the October 21, 2013 Board of Trustees Meeting.


Janie Howard Wilson – Principal Barbara Jones

We have a lot going on at JHW.  Little Sparks Pre-K program opened today.  Thanks to CFO Fisher and others who assisted.  Thanks to Principal Dunson for allowing the football team and cheerleaders to come over and assist with our Positive Behavior Celebration.  April and I (Assistant Principal) have been working with Highpoint Church – we would like to thank Pastor Jack and his congregation for their generosity.  We also have new mentors and volunteers from Highpoint.  They partnered with us for Family Night in October.  It was packed and a great event.  There are opportunities for families to participate in the YMCA program.  We appreciate Highpoint for all that they do for us.  PAX conference was great – all schools participated.  The conference was in Orlando, our teachers came back excited and filled with wonderful ideas to assist our students.  Ignite Academy had an article in the Ledger a few weeks ago.  We have twenty-two students in the program and we are also partnering with Bok to work on projects.

Polk Avenue Elementary – Principal Gail Quam

Our clubs and tutoring are up and running.  All slots are filled for tutoring we have fifty-five students.  This is our planning week for our teachers and our teachers are working on their plan to assist struggling students and they also have the opportunity to work on Evaluation and Common Core.  Our PAX conference has been very exciting.  We had seventy-five folks from across the county to visit our campus for this conference.  Dr. Culyer is here and we appreciate his valued input.  We also have an orientation for students that are new to our school this year and will introduce them to PAX.

Hillcrest Elementary – Principal Jennifer Barrow

PAX also came to Hillcrest and we went to the conference in Orlando.  The date we received was very enlightening.  We encourage our students to look for the positives.  Kim Griffith and myself went to a Common Core meeting in Tampa last week with State Representative Assistant Stephen Gatley (Representative LaRosa).  It was very informative.  Our arts performance this year was a big hit.  Shout out to all of our arts team!  Super Kids is doing well, we have seen positive results so far.  Our A-Team and Chess team has started.  We have tutoring before and after school.  Science night and our Annual Turkey Jamboree is coming up.  Our new sidewalk is complete.  We have a grant writer assisting us at Hillcrest.

Lake Wales High School – Principal Donna Dunson

Marzano Training this Thursday & Friday at LWHS.  Our golf team is going to the State!  Parent night we discussed social media.  Meghan Balliette is joining our team in a few weeks.  We received a $250,000 grant and this will be used for alternative programs at the high school.  We will be working with at risk students and will assist other schools in their efforts.

Edward W. Bok Academy – Principal Damien Moses

Parent Night is tonight.  We will be discussing the Middle School Mind from 6-7pm.  IT Kid Academy has started.  The gadget kids will be working with the B Street Center.  Last Saturday we had over 100+ kids take the PSAT.  Thanks to all that assisted.  STEM week at Bok this week.  Thursday we broke the World Record by creating the largest Human Circuit.  Mr. Jackson, Mr. Saran and myself went to an Apple conference last week.  We do have exceptional things here in Lake Wales, FL.  This is confirmation of the high level of technology that we have right here in Lake Wales.  Cross County this past Saturday our girls came in 1st and the boys came in 3rd.  Paul Stafford won the entire event!

Dale R. Fair Babson Park Elementary – Principal Kenneth Henson

We had Bring Your Parent to School.  We also has an Old Fashioned Family Picnic.  Our Annual Fall Carnival was this past weekend and the students had a great time.  Dr. Culyer – Tuesday night.

Superintendent Jackson:  When talking about our Student Engagement we want to support each school as they push out their special activities.  If we start in Elementary then our students will continue to excel.  Our hope for the future is no bottleneck for students in Algebra when they get to the 9th grade.  Certain cities it hard to compete – we want our priority to be academics.  It’s all about the children.  This is what we are structuring as we continue to these special areas in our Elementary Schools.  I went on a home visit recently with a teacher and one of the questions is how do we get the kids to come to school?  Our task is to teach and get these kids ready for life.  I would like to compliment our schools for their efforts to assist our kids.  We are very proud of our teachers’ willingness to do this job.  Thanks to our school leaders and the school staff.  Regardless of the circumstances, we will make a difference!

CFO Fisher:  Thanks to Staff Accountant Columbo for assisting during my absence last month.


The October Board of Trustees Work Session and Board Meeting will be November 18, 2013 at Polk Avenue Elementary.  The Work Session will begin at 3:30 PM and the Board Meeting will begin at 5:00 PM.                                                                                                                                                                                                                                                                                                                           V.  OTHER BUSINESS FOR THE GOOD OF THE CAUSE



Meeting adjourned at 4:47pm.

Respectfully Submitted,

Marie Cherrington-Gray,

Corporate Secretary

Board Approved:  November 18, 2013


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