SEMS

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Who can use the SEMS WebCenter?

Employers are Administrators, School Secretaries, and Terminal Operators. They may create, change, and cancel jobs on the SEMS website.

Employees are Teachers. They may create, change, review, and cancel jobs on the SEMS website.

Substitutes are Substitute Teachers. They may review, accept, and cancel jobs on the SEMS website.

Employers

Employer Quick Reference

SEMS WebCenter:www.lwcharterschools.com/sems
User ID: Your Employee Number
PIN: Your Schools PIN Number

Log on: Open your Internet Browser and access the SEMS WebCenter site. Login information includes two identifiers that must be entered. When you have entered info in both fields, User ID and PIN, press the Log On button.

Printing: You can print any of the screens you are currently viewing by using your browser’s print icon.

Press the Create Absences tab to enter an absence. (Enter the employee’s SS#: Example, 123456789). Press Search.
Press the Create Vacancy tab to enter a vacancy.

Select the Location, Classification, and Reason that applies to this absence from the drop down menus.

Budge Code: Leave this Blank

Select the Month/Day/Year for the Start and End Dates for your absence. Adjust start and stop times if necessary.

Do not remove checkmark(s) from the Work Days boxes unless you receive specific directions from the SEMS Operator to do so.

Indicate if a substitute is required for this absence.

To request a particular substitute, enter the Substitute’s ID (phone number).

Indicate if the requested substitute has agreed to accept the job. If Yes is selected, the substitute will not be called.

Press the Submit button when you have completed the form to validate the information. Errors will be displayed in red below the tabs. When the data is correct, press Create Vacancy if this is a vacancy, or press Create Absence if this is an absence.

If the absence/vacancy has been successfully entered, a message will be displayed to indicate this along with the Job Number.

Press the Continue button to return to the Employee ID screen (Create an Absence) or the Enter Vacancy Information screen (Create a Vacancy).

Press the Review Jobs tab to:

Review past, present and future absences

Cancel or make changes to an absence or vacancy

Select the date range for your search by pressing the drop down arrows for Month/Day/Year and press the Search Jobs button.

To make changes to a job, locate the Job number link and double click on the job number. Example 334332.

Reason, Start and End dates, Job times and Assigned Substitute information may be changed on this screen.

To remove a substitute from an assigned job, delete the ID (phone number) and press update.

To cancel a job, open the job by double clicking on it. Select the Cancel Job box (if a substitute had previously been assigned to this absence and you want the system to notify the substitute of the cancellation, press the Notify the substitute of the cancellation box) and press update. Press Continue.

To change or cancel a substitute for a current or future job, open the job by double clicking on it. Highlight over the existing ID (phone number), press delete on your keyboard. If you will be entering another substitute for this job, enter the new substitute’s phone number. If you want the system to notify the substitute of the cancellation, press the Notify the substitute of the cancellation box. Press update. Press Continue.

Log Off: To end the session and disconnect from WebCenter, press the Logoff link.

Employees

Employee Quick Reference

SEMS WebCenter: 
www.lwcharterschools.com/sems
User ID: Your Employee Number
PIN: Your Personal Identification Number

Log On: Open your Internet Browser and access the SEMS WebCenter site. Login information includes two identifiers that must be entered. When you have entered info in both fields, press the Log On button.

Log Off: To end the session and disconnect from WebCenter, press the Log Off link found in the lower portion of the screen.

Printing: You can print any of the screens you are currently viewing by using your browser’s print icon.

Press the Create Absences tab to enter an absence.

Select the Location, Classification, and Reason that applies to this absence from the drop down menus.

Budget Code: Leave this Blank

Select Start and End Dates for your absence by clicking on the down arrows or using the Calendar icon. Ensure that the correct time is entered.

Do not remove checkmarks from the Work Days boxes unless you receive specific directions from the SEMS Operator to do so.

Indicate if a substitute is required for this absence.

To request a particular substitute, enter the Substitute’s ID number (his/her 7-digit phone number) or use the Search feature to find the Substitute by name.

Indicate if the requested substitute has agreed to accept the job. If Yes is selected, the substitute will not be called.

Press the Submit button when you have completed the form to validate the information. Errors will be displayed in red below the tabs. When the data is corrected, press the Submit button again.

The confirmation screen allows you to verify that the information is correct before the job is created. Press the Create Absence button to create the job and receive the job number OR press the Cancel button to return to the Create Absence form without creating the absence.

If the absence has been successfully entered, a message will be displayed to indicate this along with the Job Number.

Press the Cancel button to return to the Create Absence tab.

Press the Review Absences tab to:

Review the past, present and future absences

Cancel an absence

Select the date range for your search by pressing the down arrows for Month/Day/Year or using the Calendar icon and press the Search button OR press the Search All button to get a list of all of your absences.

Use the Next and Previous buttons to navigate through the records on the list.

To cancel the job or view the job details, press the Job Number link.

If you want the system to notify the substitute of the cancellation (by calling them), place a checkmark in the box “Does the substitute need to be notified of your cancellation”.

You have not cancelled the absence until you press the Cancel Job button. A successful action will display to confirm the cancellation.

Substitutes

Substitute Quick Reference

SEMS WebCenter: 
www.lwcharterschools.com/sems
User ID: Your Employee Number
PIN: Your Personal Identification Number

Log on: Open your Internet Browser and access the SEMS WebCenter site. Login information includes two identifiers that must be entered. When you have entered info in both fields, User ID and PIN, press the LogOn button.

Log off: To end the session and disconnect from WebCenter, press the LogOff link found in the lower portion of the screen,

Printing: You can print any of the screens you are currently viewing by using your browser’s print icon.

Press the Modify Profile tab to:

Change Telephone Number

Change your Daily Availability

Change your Unavailability Period

The Telephone Number must be entered as all numbers. Include the long distance indicator and area code only if required for the system to call you from the district office.

To indicate your Daily Availability, place a checkmark in the boxes for the days you are available.

To indicate that you are Unavailable enter the start and end date by pressing the down arrows or using the calendar icon. You are allowed only 1unavailability date in your profile.

Press the Update button to validate the information. Errors will be displayed on the screen below the tabs. If the Profile was updated, a successful message will be displayed.

Pressing the Reset button will return the screen to the current values stored in the system.

Press the Available Jobs tab to view and accept open Jobs.

Select the date range for your search by pressing the down arrows or using the Calendar icon.

Press the Search button to display the list of jobs.

Press the Details link to see the job detail confirmation screen.

To accept the job, press the Accept Job button.

If the job has been successfully assigned to you, a message will be displayed to indicate this along with the Job Number.

Press the Continue button to return to the Available Jobs tab.

Press the Review Assignments tab to:

Review past, present and future assignments

Cancel an assignment

Select the date range for your search by pressing the down arrows or using the Calendar icon.

Press the Search button to display the list of jobs assigned to you.

Prior to a job start time you may review or cancel a current job in the WebCenter. Press the job number then review the information, to cancel the job press the Cancel Assignment bar. A successful message will display. [Remember if you cancel a job after 9:00pm the night before a job, you must call the school the next morning to notify them.]